The role of the Archives Service is to preserve archival collections for future generations, as well as providing as much access as possible. To achieve this balance there are special conditions governing access to this material, which is unique and irreplaceable. It is important that researchers follow these conditions, and if they have any questions regarding the handling of material that they contact the Archivist.
- Researchers must consult archival material in the Special Collections Reading Room under the direct control and supervision of staff.
- Researchers must not bring personal belongings into the reading area, apart from items for taking notes and small handbags. Use only pencils for note taking. The use of lap-tops is also permitted by arrangement with the staff.
- Items liable to cause damage to documents are prohibited, including food, drink, pens, markers, ink, sharp instruments, erasers, correction fluids or adhesives of any kind.
- Photocopying is by request only, and will involve an assessment by staff to see if it is possible, with the preservation needs of the item taking precedence.
- Researchers must take care in maintaining the order of material they consult.
- Researchers must handle items with great care. Do not mark, fold, annotate or tear documents in any way.
- Researchers must seek the written permission of the Archivist before publication of material from the archival holdings, and the source must be acknowledged.
- The Archivist reserves the right at all times to withdraw material from use, when such use would adversely effect the physical preservation of material.